Ashland City Council
MINUTES FOR THE REGULAR SESSION OF
COUNCIL
May 2, 2006
NOTE: Due to a
malfunction of the tape recorder and the absence of the Council Clerk,
the minutes for this regular session of Council are quite abbreviated.
Council President Glen Stewart called the meeting to order at 7:00
p.m.
ROLL CALL
Ward 1: Robert L. Valentine Present
Ward 2: Robert M. Valentine Absent
Ward 3: Ruth Detrow
Present
Ward 4: Paul Wertz
Present
At-large: Glen Stewart
Present
Note: Throughout the minutes, Robert L. Valentine and Robert M.
Valentine are designated as to their ward representation, W1 and W2.
Moved by Stewart and seconded by Detrow to excuse Bob Valentine, Ward 2.
Ayes: Valentine W1, Detrow, Wertz, Stewart
PLEDGE OF ALLEGIANCE
PRESENTATION OF MINUTES
The regular session minutes from April 18, 2006 were not presented, as
they were unfinished due to the absence of the Council Clerk.
COMMENTS OR QUESTIONS FROM
THE AUDIENCE
LEGISLATION
Ord. 45-06
Item (a) AN ORDINANCE TO VACATE A CERTAIN ALLEY SITUATED IN THE CITY OF
ASHLAND, OHIO; AND DECLARING AN EMERGENCY. (Eastern Avenue,
Tabled 4/18/06)
Moved by Wertz and seconded by Valentine W1 to invoke Section 113.01 of
the Codified Ordinances as the distribution of this Ordinance has
satisfied the requirements of said Section and that a further reading
be dispensed with at this time.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Wertz and seconded by Valentine W1 that the Ordinance be
passed on the first reading.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Wertz and seconded by Detrow that the rules requiring the
reading on three separate days be suspended and that the Ordinance be
passed on the second and third readings.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Valentine W1 and seconded by Stewart that the Ordinance be
passed.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Motion carried.
Item (b) FISCAL OFFICER’S CERTIFICATE: $1,150,000 NOTES
Finance Director Anna Tomasek certified in
connection with the proposed issue of $1,150,000 notes, to be issued in
anticipation of the issuance of bonds for the purpose of paying costs
of improving the Sanitary Sewerage System by constructing an
equalization basin at the Wastewater Treatment Plant, that the
estimated life or period of usefulness of the improvement is at least
five years; the estimated maximum maturity of the bonds calculated in
accordance with Section 133.20 of the Revised Code is 40 years; and the
maximum maturity of the notes is 20 years.
Moved by Wertz and seconded by Detrow to approve the Fiscal
Officer’s Certificate.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Ord. 46-06
Item (c) AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF $1,150,000
NOTES, IN ANTICIPATION OF THE ISSUANCE OF BONDS, FOR THE PURPOSE OF
PAYING COSTS OF IMPROVING THE SANITARY SEWERAGE SYSTEM BY CONSTRUCTING
AN EQUALIZATION BASIN AT THE WASTEWATER TREATMENT PLANT, TOGETHER WITH
ALL NECESSARY EQUIPMENT AND APPURTENANCES THERETO; AND DECLARING AN
EMERGENCY.
Moved by Wertz and seconded by Detrow to invoke Section 113.01 of the
Codified Ordinances as the distribution of this Ordinance has satisfied
the requirements of said Section and that a further reading be
dispensed with at this time.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Comments:
Stewart asked if the note ordinances were new debt,
and Tomasek explained that the $1,150,000 notes are new debt for the
equalization basin project at the Wastewater Treatment Plant. The
second ordinance is a combination of old debt.
Valentine W1 questioned as to the second note
ordinance what was included and when it was initiated. Tomasek
explained that the oldest notes began in 1991, and the old debt covers
several items such as the salt storage building; municipal building
addition that includes handicap accessibility; fire department
vehicles; park and recreation soccer fields; and the equalization basin
project as well.
Valentine W1 also questioned debt roll over and how
long can it be done. Both Mayor Strine and Tomasek responded that
it could be 20 years roll until debt can be paid. Tomasek added
that $223,000 would be paid off on the old note.
Moved by Valentine W1 and seconded by Detrow that the Ordinance be
passed on the first reading.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Wertz and seconded by Valentine W1 that the rules requiring
the reading on three separate days be suspended and that the Ordinance
be passed on the second and third readings.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Detrow and seconded by Valentine W1 that the Ordinance be
passed.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Motion carried.
Item (d) FISCAL OFFICER’S CERTIFICATE: $5,462,000 NOTES.
Finance Director Anna Tomasek certified in
connection with the proposed issue of $5,462,000 notes, to be issued in
anticipation of the issuance of bonds for the purpose of paying costs
of (i) improving the Municipal Park and Recreation System by
constructing and equipping soccer fields ($145,000), (i) acquiring and
equipping two fire engines, a rescue truck and an emergency squad
($737,000), (iii) refunding the City’s Various Purpose
Improvement Bonds, dated as of September 1, 1991 (the Refunded Bonds)
($80,000), and (iv) improving the Sanitary Sewer System by constructing
an equalization basin at the Wastewater Treatment Plant, that the
estimated life or period of usefulness of the improvement is at least
five years; the estimated maximum maturity of the bonds calculated in
accordance with Section 133.20 of the Revised Code is at least 10
years; and the maximum maturity of the portion of the Notes refunding
the Refunded Bonds is December 1, 2007, and the maximum maturity of the
remaining portion of the Notes is March 19, 2012, which is 15 years
from the date of the original issue of Notes issued for those purposes.
Moved by Detrow and seconded by Wertz to approve the Fiscal
Officer’s Certificate.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Ord. 47-06
Item (e) AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF $5,462,000
NOTES, IN ANTICIPATION OF THE ISSUANCE OF BONDS, FOR THE PURPOSE OF
PAYING COSTS OF (I) IMPROVING THE MUNICIPAL PARK AND RECREATION SYSTEM
BY CONSTRUCTING AND EQUIPPING SOCCER FIELDS, (II) ACQUIRING AND
EQUIPPING TWO FIRE ENGINES, A RESCUE TRUCK AND AN EMERGENCY SQUAD, EACH
TOGETHER WITH ALL NECESSARY EQUIPMENT AND APPURTENANCES THERETO, (III)
REFUNDING THE CITY’S VARIOUS PURPOSE IMPROVEMENT BONDS, DATED AS
OF SEPTEMBER 1, 1991, WHICH WERE ISSUED TO PAY COSTS OF A SALT STORAGE
BUILDING, RENOVATING AND EXPANDING THE MUNICIPAL BUILDING, IMPROVING
THE MUNICIPAL WATERWORKS SYSTEM BY EXPANDING AND IMPROVING THE WATER
TREATMENT PLAND AND IMPROVING THE WATER DISTRIBUTION SYSTEM, AND
IMPROVING MUNICIPAL RECREATIONAL FACILITIES BY CONSTRUCTING, RENOVATING
AND IMPROVING SWIMMING AND WADING POOLS AND RELATED FACILITIES IN THE
CITY, AND (IV) IMPROVING THE SANITARY SEWER SYSTEM BY CONSTRUCTING AN
EQUALIZATION BASIN AT THE WASTEWATER TREATMENT PLANT, TOGETHER WITH ALL
NECESSARY EQUIPMENT AND APPURTENANCES THERETO; AND DECLARING AN
EMERGENCY.
Moved by Wertz and seconded by Detrow to invoke Section 113.01 of the
Codified Ordinances as the distribution of this Ordinance has satisfied
the requirements of said Section and that a further reading be
dispensed with at this time.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Wertz and seconded by Detrow that the Ordinance be passed on
the first reading.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Detrow and seconded by Stewart that the rules requiring the
reading on three separate days be suspended and that the Ordinance be
passed on the second and third readings.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Valentine W1 and seconded by Wertz that the Ordinance be
passed.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Motion carried.
Ord. 48-06
Item (f) AN ORDINANCE AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR OF
THE CITY OF ASHLAND, OHIO, TO SUBMIT AN APPLICATION TO THE ASSOCIATION
OF PUBLIC TREASURERS OF THE UNITED STATES AND CANADA FOR INVESTMENT
POLICY CERTIFICATION; AND TO IMPLEMENT THE CITY OF ASHLAND, OHIO,
INVESTMENT POLICY; AND DECLARING AN EMERGENCY.
Moved by Wertz and seconded by Detrow to invoke Section 113.01 of the
Codified Ordinances as the distribution of this Ordinance has satisfied
the requirements of said Section and that a further reading be
dispensed with at this time.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Valentine W1 and seconded by Wertz that the Ordinance be
passed on the first reading.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Wertz and seconded by Detrow that the rules requiring the
reading on three separate days be suspended and that the Ordinance be
passed on the second and third readings.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Detrow and seconded by Valentine W1 that the Ordinance be
passed.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Motion carried.
Ord. 49-06
Item (g) AN ORDINANCE ENACTING SECTION 505.15 OF THE CODIFIED
ORDINANCES OF THE CITY OF ASHLAND, OHIO; AND DECLARING AN EMERGENCY.
Moved by Wertz and seconded by Detrow to invoke Section 113.01 of the
Codified Ordinances as the distribution of this Ordinance has satisfied
the requirements of said Section and that a further reading be
dispensed with at this time.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Valentine W1 and seconded by Wertz that the Ordinance be
passed on the first reading.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Wertz and seconded by Detrow that the rules requiring the
reading on three separate days be suspended and that the Ordinance be
passed on the second and third readings.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Moved by Wertz and seconded by Detrow that the Ordinance be passed.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Motion carried.
WARD REPORTS
OLD BUSINESS
NEW BUSINESS
(a) Request for liquor permit hearing: (Transfer)
From: Harold R. Simmons Estate, Georgia L. Simmons,
Administrator; dba Orchard Inn, 1700 Orange Road
To: Georgia L. Simmons, dba Orchard Inn, 1700 Orange Road
Moved by Wertz and seconded by Detrow that no hearing be requested.
Ayes: Valentine W1, Detrow, Wertz, Stewart
(b) Request for sidewalk waivers: (Two requests)
1. Lot Number 1857, Corner of Troy Road and Delafield Avenue;
Petitioner, Calvin Keefer
Moved by Valentine W1 and seconded by Stewart that a one year maximum
time extension be approved for this sidewalk waiver. Sidewalks
must be installed at the end of the year’s extension or as
ordered in when the City Sidewalk Program reaches that area.
Ayes: Valentine W1, Detrow, Wertz, Stewart
2. Lot Number 3506-A, Center Street; Petitioner, Calvin Keefer
Moved by Detrow and seconded by Wertz that a one year maximum time
extension be approved for this sidewalk waiver. Sidewalks must be
installed at the end of the year’s extension or as ordered in
when the City Sidewalk Program reaches that area.
Ayes: Valentine W1, Detrow, Wertz, Stewart
(c) Request for liquor permit hearing: (New)
To: Ashland Pizza, Inc., dba Pizza Hug, 1274
Claremont Avenue
Moved by Valentine W1 and seconded by Detrow that this request be
tabled until Council has more information concerning the situation.
Ayes: Valentine W1, Detrow, Wertz, Stewart
(d) City Charter Section 229.07: Appointment of private citizen to
Income Tax Review Board:
Council members were made aware that City Charter
Section 229.07 requires the appointment of a private citizen to the
Income Tax Review Board. Recommendations will be considered at
the next meeting. The Board’s main function is to decide
and act on income tax appeals.
(e) Introduction of Assistance Finance Director:
Finance Director Anna Tomasek introduced the newly
appointed Assistance Finance Director, Larry Paxton. He began
work with the City on May 1st.
MAYOR’S COMMENTS
(a) Presentation: Human Resources Department, Cherie
Helterbridle, Director
Mayor Strine explained that the Human Resources
Department would begin the schedule of division directors’
reports to Council to keep Council aware of the happenings of the
City. Cherie Helterbridle, Director of Human Resources presented
what she felt were the basic responsibilities of this department.
(b) Request for executive session:
Mayor Strine requested an executive session
concerning salaries to be held after the close of the regular session.
PUBLIC HEARINGS:
7:10 p.m.
(a) Request for change of zoning:
“R-L” Residential District to “RL-3”
Residential District for an area of Center Street; Petitioner, Mike
Meyer
Moved by Detrow and seconded by Valentine W1 to close the regular
session and move to public hearing.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Proponents: Mike Meyer and Mike Kelley
Opponents: None
(b) Community Development Block Grant Program, Fiscal Year 2006;
Hearing #1
The requirements for CDBG funding requires two
hearings, with this hearing being the first. There will be a
second public hearing in June, as required by grant guidelines.
Moved by Valentine W1 and seconded by Detrow to close the hearing and
return to regular session.
Ayes: Valentine W1, Detrow, Wertz, Stewart
ADJOURNMENT
As requested by Mayor Strine, Council went into executive session for
discussion of salaries, and it was noted that neither decisions nor
announcements would be made following the session.
Moved by Valentine W1 and seconded by Detrow to move to executive
session for the purpose of discussion of salaries.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Council moved to executive session at 8:15 p.m. and returned to Council
Chambers and to regular session at 8:45 p.m.
Moved by Wertz and seconded by Detrow to adjourn.
Ayes: Valentine W1, Detrow, Wertz, Stewart
Council adjourned the regular
session at 8:47 p.m.
Submitted by
Elaine
C. Hootman
Clerk of
Council