SS12-28-2007

Ashland City Council

MINUTES FOR THE SPECIAL SESSION OF COUNCIL
Friday, December 28, 2007

Council President Glen Stewart called the meeting to order at 12:00 P.M. Noon

ROLL CALL

Ward 1:   Robert L. Valentine   Present
Ward 2:   Robert M. Valentine   Present
Ward 3:   Ruth Detrow       Present
Ward 4:   Paul Wertz       Present
At-large:         Glen Stewart       Present

PLEDGE OF ALLEGIANCE

Comments or Questions from the Audience: (Only items pertaining to the Agenda; and that opportunity will be given following the reading of the Ordinance).

Legislation:
     Ordinances:

   Ord. No. 94-07
   Item (a)   AN ORDINANCE ESTABLISHING WAGES AND OTHER COMPENSATIONS FOR AD-
                            MINISTRATIVE EMPLOYEES, EXEMPTED FROM THE FAIR LABOR STANDARDS
                            ACT, OF THE CITY OF ASHLAND, OHIO; AND DECLARING AN EMERGENCY.

Move for non-reading in full by Paul Wertz, seconded by Ruth Detrow, to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart

Questions or Comments?

On page 7, the last paragraph. Is that a change from what we had in the past? Or is this pretty much what we have had?

Cherie Helterbridle: We did not change that this year. I think it may have been changed maybe three years back, but that has not changed this year. The red line copy that I have you can see it has not changed. The only thing that was changed on that was the numbers in 2007 and 2008. The wording has not been changed.

Paul Wertz: Do you know what the wording was in 2004?

Cherie Helterbridle: I can’t speak to 2004. I know that previous to this change, it would read in such a way that everyone would automatically receive a pay increase and the change when it happened made it so that there was a process for receiving a pay increase. It wasn’t automatic.

Robert L. Valentine W1: This last sentence says, also with the approval with the majority of City Council, employees may be granted a temporary wage increase while performing duties of the position temporarily vacated due to extended sick leave, retirement, or other extended leave of absences.

Cherie Helterbridle: That has not been changed at all, ever.

Robert L. Valentine W1: What does that mean? It gives Council the power to otherwise if it is within the realm of whatever; let’s say it starts with $40,000.00 to $60,000.00, if it is within that realm than the elected officials have the power to change the wage, correct? Let’s say it is 40,000.00 to 60,000.00 right:? And let’s say the person who is receiving 56,000.00 or 57,000.00; could either one of the four elected officials raise that up to the top?

Cherie Helterbridle: Yes, that is my understanding.

Robert L. Valentine W1: Okay. I am just trying to clarify that.

Mayor Strine: To clarify a little further, as long as the money is appropriated. This does not appropriate the money.

Paul Wertz: Just so they appropriate the 3%, right.

Mayor Strine: No. This only authorizes it, it does not appropriate it until you pass the appropriation with the money included for the raises, then they could. But not until you approve the appropriations. For instance, if you had an issue with somebody going from 40,000.00 to 60,000.00, you could change how much was appropriated so that there wasn’t enough money appropriated to go from 40,000.00 to 60,000.00. We are talking two different issues here. The authority to amend the appropriations and money, the funds to do it.

Robert L. Valentine W1: When we appropriate the money though, when you say appropriate, is that the total thing when you are talking about appropriations?

Mayor Strine: No, you could go by line item. Every line item you could look over if you wanted to and that would be where Council’s authority would come in. If you don’t want to appropriate the money. Then don’t.

Paul Wertz: The trouble with going through every line item, it would take all year for us to go through that line item.

Mayor Strine: I am just telling you, that is the way it is. You have the authority to change these things. I am just telling you, that is the way it is now.

Robert L. Valentine W1: So this is the way that Cherie had mentioned before. I understand what you are saying. Now the last part of it then, when you make a temporary vacancy, and someone takes over, Council has to approve that?

Mayor Strine: To be honest with you Bob, I was not aware of this.

Ruth Detrow: I have one more question. Same paragraph. It says that “an increase may be granted with approval of the Mayor or Director of Finance or Director of Law or Judge of the Ashland Municipal Court, So that means that the Mayor could approve all of the increases or the Director of Finance could?

Cherie Helterbridle: That means, those elected officials have certain employees under them. I believe the elected officials are responsible for approving those for their own employees that answer to them, that are under them so the judge of the municipal court has proof of employees that he would be responsible, Finance Director has a group of employees that the Finance Director would be responsible for.

Ruth Detrow: Well I thought that is what it meant, but is that what it says?

Glen Stewart: Well with the or’s and the approval of the Mayor. I see where the confusion is. It is not totally specific that with the approval of the Mayor for his administrative staff or the Director of Finance.

Ruth Detrow: Is there any kind of check on that anywhere?

Cherie Helterbridle: I think because there is a comma there but when it is one, or the other then that becomes another entity in my understanding.

Ruth Detrow: That still doesn’t change what is said there. I am being picky I imagine, but I want it to say what we know it intends to say.

Cherie Helterbridle: With all due respect I think that it does. I think that it does because of the punctuation.

Glen Stewart: If there is a desire on the Council to have this rewritten and have the Law Director rewrite this paragraph for based on your understanding, no one is going to fuss with that. I want it to be clear. I am in a poor position as far as punctuation. So I don’t if it is right or wrong but it needs to be clear for everyone.

Ruth Detrow: And what is correct legally is quite often different from what my 30 years as an English Teacher and two degrees would say.

Glen Stewart: So if there is a desire for this Council to have this changed to a clearer understanding, so be it.

Robert L. Valentine W1: Can I ask one more question?   In section 2 of the first paragraph. Cherie you answered that, “this is the way it had been before” and I understand that. When we had these in the past, didn’t we always use the word, may?

Cherie Helterbridle: There was a change a few years back, and when the change happened, we went to “may” and that has been like that for at least 3 years now. Prior to that it said “shall”. I think that maybe the change occurred about 2001 and we went from shall to may. So it has been a number of years.

Paul Wertz: Do I understand this right Mayor? If we pass this contract, everybody gets a 3% raise? How about merit raises? Because it Is built in. Am I understanding this right, it is built in for 6%, so it is 3% right now? So that means if we pass this Ordinance; let’s say somebody decided to give a couple of other employees a raise. That means somebody has to come to you and you have to okay it right? If the money is there.

Mayor Strine: That is if the appropriation has been made.

Paul Wertz: So if we pass this at 3% and we go through the appropriations and we don’t put enough in there for merit raises, so be it right?

Mayor Strine: Right. Then they cannot get raise.

Paul Wertz: If people deserve a raise, they should have the raise. But I hate to see a whole bunch of people at one time getting a raise.

Robert L. Valentine W1: Will you explain that; I am trying to follow what you said?

Paul Wertz: If we pass the Ordinance; it is 3%. Okay, what happens down the line, the top end is 3% above that 3% that we have, so that is for a merit raise. So if every department decided that they want to give a merit raise, no money has to be there. If we pass the appropriations, the budget and it is not there, you cannot get the merit raises.   Financially, what is that going to do for the city the way that is set up?

Mayor Strine: Paul I do not know how to answer this dilemma. I think back to the example with Bob and the 40,000.00 – 60,000.00 dollar range that is in there. If you only appropriate 40,000.00 dollars to that line item when you do the appropriation, that is all that individual is going to get.   There is no latitude for anybody to do anything because there has only been 40,000.00 appropriated. This does not appropriate any of the money. And back to your issue, whether you give somebody a merit increase or not. I guess if you are going to limit the Mayor on giving merit increases then somehow, I guess Council will need to get involved on reviewing people.

Paul Wertz: Council is not on the daily operations of these departments and you are in charge of the departments, so you would know.

Glen Stewart: I think that it is important that Council and our Mayor work very closely together and I think that the position of Mayor should come with a level of trust and integrity that if a Division Director petitions the Mayor for an increase over and above what they may receive and this doesn’t say they will receive 3%. It says, they may receive an increase of 3% and I think as we talked 2 weeks ago, that is up to and that is a maximum wage increase across the board, that is how I understand it. If the department head should petition the Mayor or one of the judges, whoever would petition him for an increase for one of their people above the 3%, the salary ranges are currently set, that they could receive an addition 3% of the department head saw fit to petition the authority and they approved it. If the individual line items were reduced to 3% instead of the range. If the range was reduced to 3% above the current then they could only get 3%. With the 6% in the range, the authority to go to issue that other 3% if someone chose to; it has to be appropriated in the budget. So there is two from my perspective, there are two areas that could work simultaneously or they could work against each other, however you see fit.   By passing this as it stands today, it is my understanding there is 6% in that range rounded off to the nearest 0. When we look at the budget, where the appropriation request, I presume that it reflects the same, but I don’t know that; I haven’t looked at that.

Robert L. Valentine W1: That only pays 6% in the Ordinance that we are talking about.

Glen Stewart: I think all four Ordinances are similar.

Robert L. Valentine W1: So that would mean that all four; the Judge, the Finance Director, the Mayor and the Law Director, they all have that, it is in there?

Glen Stewart: It is my understanding it is all in there.

Mayor Strine: I believe it is correct to say that it has always been that way. It is not something new. Isn’t that right Cherie? Am I correct in saying that? There has always been in this Ordinance a range.

Paul Wertz: It is just tough passing these without the budget being in place.

Glen Stewart: Well until the budget is in place, there is nothing.   There is no money to appropriate.

Paul Wertz: Well, you will still continue to get the 3%. The raise goes into affect 30 days after you sign it. So you will get the 3% for sure. Is the effective date on there?

Robert M. Valentine W2: Effective January 1, 2008.

Paul Wertz: That the pay raise would start even though you have not made the appropriation yet.

Glen Stewart: Only the 3%, or could merit raises be given also.

Mayor Strine: No I don’t think merit raises could be given until you do pass the appropriation. I guess that is dependent on what finance does with them.   I haven’t seen that happen.

Glen Stewart: Anna, if we pass this Ordinance, is Finance in the position to honor this Ordinance and give everyone a 3% increase?

Anna Tomasek: We would have to do a retro pay, but yes.

Glen Stewart: It is not dependent on passing the appropriation request.

Anna Tomasek:      No, everyone would get the 3%. Unless the division director or elected official would choose up to 3%. If Council passes this legislation tonight for the Ordinances, Finance would have enough time that there would not be retro pay for the first one.

Glen Stewart: So their first pay in January would include this increase?

Anna Tomasek: Correct.

Glen Stewart: Did you all hear that? Finance is in the position that if we pass these Ordinances today, they would go ahead and implement the 3% increase and it would not be retro, they would have time to process this and get it in to the first pay in January. Cherie, there have been no increases in all others?

Cherie Helterbridle: That is correct.

Glen Stewart: So back to the Ordinances that are on the table, is there a direction from Council?

Mayor Strine: I would like to recommend to Council that they do pass this and address their issues in the appropriation Ordinance. I really honestly don’t think you are doing anything out of the ordinary with this Ordinance and it does allow Finance to figure the raises, but people are expecting at the beginning of the year.

Paul Wertz: Any idea when the budget would be ready for us to take a look at?

Anna Tomasek: I do not know that.

Robert L. Valentine W1: Is what you are saying Bill is that you are recommending that we move ahead and that we take this up when we talk about the appropriations, is that right? That would be when? In April?

Mayor Strine: We have been working on the appropriation for the last month approximately that we are going to recommend to Council and in fact, it will be the next Mayor who will recommend to Council and right now we are waiting on the actual year end figures, once finance closes the books at the end of the year then we will have the actual figures that we have to work with and so I would guess within near the end of the month that they will be able to bring an appropriation recommendation to you in that many of you will take time to study that and you could look at all of the salaries. Honestly it is all there in the information.

Move to pass the Ordinance on the first reading by Paul Wertz, seconded by Robert M. Valentine W2 to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Valentine W1, Valentine W2, Ruth Detrow (there is a mistake in the English grammar and I don’t think that is going to make any difference because all department heads are honest and until they prove to me that they aren’t, I will trust them so I will vote Aye), Paul Wertz, Glen Stewart.

Move to suspend the rules, 3 separate meetings, 3 separate nights, by Paul Wertz, seconded by Ruth Detrow, to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

Move that the Ordinance be passed by Paul Wertz seconded by Robert M. Valentine W2.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart

Ord. No. 95-07
Item (b)     AN ORDINANCE ESTABLISHING NEW LIMTS FOR WAGES AND DETERMINING OTHER
                   PROVISIONS RELATIVE TO POSITIONS OF EMPLOYMENT OF SUPERVISORY PERSON-
                   NEL FOR AREAS NOT INCLUDED IN ANOTHER WAGE OR SALARY ORDINANCE IN THE
                   CITY OF ASHLAND, OHIO; AND DECLARING AN EMERGENCY.

Move for non-reading in full by Ruth Detrow, seconded by Robert M. Valentine W2 to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

Comments or questions? None

Move the Ordinance be passed on the first reading by Paul Wertz, seconded by Robert L. Valentine W1 to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart

Move to suspend the rules, 3 separate meetings, 3 separate nights, by Paul Wertz, seconded by Glen Stewart, to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

Move that the Ordinance be passed by Ruth Detrow seconded by Robert L. Valentine W1.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

Ord. NO.   96-07
Item   (c)   AN ORDINANCE ESTABLISHING NEW LIMITS FOR WAGES AND DETERMINING OTHER
                  PROVISIONS RELATIVE TO POSITIONS OF EMPLOYMENT OF FIDUCIARY PERSONNEL
                  TO DIVISION DIRECTORS AND ELECTED OFFICIALS IN THE CITY OF ASHLAND, OHIO;
                  AND DECLARING AN EMERGENCY.

Move for non-reading in full by Paul Wertz, seconded by Ruth Detrow to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart

Comments or Questions? None

Move the Ordinance be passed on the first reading by Paul Wertz, seconded by Robert L. Valentine W1 to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart

Move to suspend the rules, 3 separate meetings, 3 separate nights, by Paul Wertz, seconded by Glen Stewart, to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

Move that the Ordinance be passed by Ruth Detrow, seconded by Robert M. Valentine W2.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

Ord. No.   97-07
Item (d)   AN ORDINANCE ESTABLISHING NEW LIMITS FOR WAGES AND DETERMINING OTHER
                PROVISIONS RELATIVE TO POSITIONS OF EMPLOYMENT OF ALL OTHER PERSONNEL
                FOR AREAS NOT INCLUDED IN ANOTHER WAGE OR SALARY ORDINANCE IN THE CITY
                OF ASHLAND, OHIO; AND DECLARING AN EMERGENCY.

Move for non-reading in full by Ruth Detrow, seconded by Paul Wertz to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart

Comments or Questions? None

Move the Ordinance be passed on the first reading by Paul Wertz, seconded by Ruth Detrow to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart

Move to suspend the rules, 3 separate meetings, 3 separate nights, by Ruth Detrow, seconded by Paul Wertz, to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

Move that the Ordinance be passed by Paul Wertz, seconded by Robert L. Valentine W1.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

Ord. No.   98-07
Item   (e)   AN ORDINANCE CREATING ADDITIONAL APPROPRIATIONS, TRANSFERS, AND AD-
                 VANCES FOR THE FOLLOWING HEREINAFTER NAMED FUNDS FOR THE YEAR 2007 AND
                 DECLARING THIS LEGISLATION TO BE AN EMERGENCY MEASURE NECESSARY TO
                 MEET THE FINANCIAL NEEDS OF THE CITY OF ASHLAND, OHIO.
Glen Stewart: This Ordinance will have to be read. The content is results of year-end work in the Finance Department and this is a very normal process and I am going to ask Anna to take us through this.

Anna Tomasek:   I am going to read the entire Ordinance starting with section 1.
                             (read entire Ordinance 98-=07)

Glen Stewart: Thank you Anna.

Robert L. Valentine W1: I would like to ask you a question. When you use the term personal (nal), what is that?

Anna Tomasek: That is salaries, fringes and benefits. Other would be like materials and supplies.

Robert L. Valentine W1: Wouldn’t that be el or (al)?

Anna Tomasek: It would be (al) Personnel like personnel people would be el.

Mayor Strine: When you pass the appropriation Ordinance, all of the line items of the divisions might have 25 line items which includes salaries and other benefits. That is what they mean by personal services. Then all of the other accounts are the Other accounts. So you only appropriate two figures. One total up here and one total down here.

Anna Tomasek: You appropriate basically salaries and all other in two categories.

Questions or Comments?

Ruth Detrow: Line 801, Income Tax; it is a little over 1,000,000.00 dollars (1 million dollars). Is that above the amount?

Anna Tomasek: Yes we estimated our revenue estimate for income tax collections for the year 2007 and the actual collections of income tax was 8,554,563.90 dollars as of today.

Robert L. Valentine W1: How does that compare to last year?

Anna Tomasek: It is relatively the same numbers.

Glen Stewart: Anna just for the record, all of this finalizes everything that is required for adjustments for 2007?

Anna Tomasek: Yes that is correct.

Questions or Comments?

Move the Ordinance be passed on the first reading b Robert M. Valentine W2, seconded by Robert L. Valentine W1 to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart

Move to suspend the rules, 3 separate meetings, 3 separate nights, by Paul Wertz, seconded by Ruth Detrow, to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

Move that the Ordinance be passed by Paul Wertz, seconded by Glen Stewart.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart

      Resolutions:

Res. No.   23-07
Item   (a)   A RESOLUTION DIRECTING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE
                  ASHLAND COUNTY SOLID WASTE DISTRICT; AND DECLARING AN EMERGENCY.

Move for non-reading in full by Paul Wertz, seconded by Robert M. Valentine W2 to invoke Section 113.01 of the Codified Ordinances as the distribution of this Resolution has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart

Comments or Questions? None

Glen Stewart: Basically the Solid Waste District is changing their methods of going from a generation fee to a contract fee and that is all language that allows them a little more, considerably more authority over the dump. If “Joe Smith” picks up a load of trash in Ashland Ohio and takes it to some dumpsite that is not near you. Ashland Solid Waste District will still get their 7.50 dollars a ton from that district and they have the authority to request that information from the dumpsite or the landfill. They feel it gives them better control. All of this is tied together with a 1.00-dollar increase per ton to the City of Ashland and the assurance and the letter that is a part of the contract as our attorney, Richard P. Wolfe II, this letter of agreement includes the fact that that 7.50 dollars per ton fee will not be increased to the City of Ashland without the Mayor and the Council’s consent. I specifically asked our Law Director to look at this and he has and he said that the letter becomes a part of the contract and the Resolution, and so we are covered.

Questions or Comments? None.

Move the Resolution be passed on the first reading by Robert L. Valentine W1, seconded by Robert M. Valentine W2 to invoke Section 113.01 of the Codified Ordinances as the distribution of this Ordinance has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart

Move to suspend the rules, 3 separate meetings, 3 separate nights, by Paul Wertz, seconded by Ruth Detrow, to invoke Section 113.01 of the Codified Ordinances as the distribution of this Resolution has satisfied the requirements of said Section and that a further reading be dispensed with at this time.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

Move that the Resolution be passed by Ruth Detrow, seconded by Robert M. Valentine W21.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

MINUTES: 12/18/07 Regular Session

Additions or corrections? No.

Move the Minutes 12/18/07 be accepted by Paul Wertz, seconded by Robert L. Valentine W1.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

MAYOR’S COMMENTS:     My time here has been great.

Glen Stewart: Mayor I appreciate the time working with you, I look forward to seeing you around town in your farm clothes.

Ruth Detrow: Thank you Bill.

Questions or comments? None.

Motion to move to Executive session by Glen Stewart to discuss matters pertaining to the appointment to fill a vacancy of an elected official, moved by Paul Wertz, seconded by Robert M. Valentine W2.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

Glen Stewart: No action will be taken in this meeting, it is to discuss matters pertaining to the appointment and I have covered this with our Law Director and he tells me it is well within the limitations of the Sunshine Law so we will move to Executive Session and upon our completion we will come out and if it is appropriate we will take action before we adjourn.

Executive Session time 12:44 p.m.

Move to reconvene back into Special Session by Paul Wertz, seconded by Ruth Detrow.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

Reconvened back into Special Session at 1:14 pm.

Glen Stewart: I want to report to you that next Wednesday evening at our Special Meeting, it starts at 7:00 pm in the Council Chambers Conference room.   This Council will be prepared to announce the appointment to fill the vacancy for Mayor.   That will happen next Wednesday after the pledge. Also President of Council will be voted on and announced.

Motion to adjourn Special Session meeting by Glen Stewart, moved by Robert L. Valentine W1, seconded by Robert M. Valentine W2.
Ayes: Robert L. Valentine W1, Robert M. Valentine W2, Ruth Detrow, Paul Wertz, Glen Stewart.

Adjournment at 1:15 pm.

                               Submitted by
                               Valarie F. Bishoff
                               Clerk of Council