Administrative Assistant

Job Notice

The City of Ashland has opening an for a full-time Administrative Assistant in the Engineering Department, Shane Kremser, City Engineer

Applications will be accepted online from November 21, 2021-December 05, 2021. Applicants will be emailed a link to the Civil Service Test by the close of business on December 07, 2021

Apply Now

 

Is this a job for me?

What  You'll Do:

  • Perform various secretarial tasks, in order to assist the City Engineer, including but not limited to:
    • schedule and confirm appointments
    • greet and assist visitors to the office
    • receive and screen calls
    • receive and distribute mail
    • type various documents (correspondences, reports, memos, forms, etc)
    • maintain departmental record keeping system
    • etc.
  • Perform general accounting functions:
    • prepare financial reports
    • prepare departmental payroll
    • balance departmental accounts
    • prepare and make deposits
    • process contractor pay applications, etc.
    • etc.
  • Perform clerical tasks:
    • filing
    • make copies
    • order office supplies
    • ensure office equipment is maintained properly
    • assist with preparation of bid documents
    • etc.
  • Prepares grant applications and administers awarded grants in accordance with grant agency requirements
  • Miscellaneous duties as assigned

We're looking for someone who:

  • Is "Dedicated to Service"
  • Has a combination of education and experience equivelent to: HS diploma/GED, supplemented by general business and secretarial science courses, plus two years of secretrial expereince
  • Is proficient in personal computer operations and MS Offices, is proficient in the use of standard office equipment (PCs, multi-line phone system copier, scanner, fax, etc.)
  • Considers integrity, customer service, and accuracy to be the highest priorities
  • Has excellent communication skills with co-workers, across departments, and with the public and can communicate effectively, in-person and via telephone, email, and other correspondence
  • Is able to work independently or under close supervision and is well organized
  • Can learn quickly, thoroughly, and in detail
  • Can multi-task, is adaptable, and is comfortable with changing conditions and priorities when "something comes up"

Compensation and Benefits

Wages: 

  • $14.00-$32.22
  • Year round work, no furloughs
  • Pension through OPERS with the City contributing an additional 14% and employees contributing 10% of wages.
  • Available 457 plan

Insurance eligibility day one, no waiting period:

  • Major medical insurance (monthly premium is heavily subsidized by the City)
  • HRA provided by the City
  • $40k term life insurance (paid entirely by the City)
  • Voluntary term life insurance
  • Dental insurance
  • Vision
  • FSA, medical
  • FSA, dependent care
  • Accident
  • Critical Illness
  • Short Term Disability
  • Long Term Disability

Paid Time Off:

  • 10 paid holidays
  • Sick leave begins accruing immediately, plus the City accepts sick leave transfers from qualifying public employers
  • 1 personal day
  • 2 weeks of vacation, prorated at 1 year anniversary, and then the full 2 weeks every January 1 thereafter

How to Apply:

  • Submit an application by December 05,2021.

  • Complete the online Civil Service Exam. Keep an eye on your email; the City will send a link to you once your application is complete.

 

 Equal Opportunity Employer